Sales Coordinator

Type: Permanent
Work Schedule: Full Time

Essential Duties and Responsibilities

We are seeking a highly organized and proactive Sales Coordinator to support the daily operations of the Sales and Marketing teams. This role focuses on process coordination, workflow efficiency, project management, marketing support, and administrative organization to help the team operate at its highest level.

• Sales Coordination & Operations
  • Coordinate daily sales activities and support the efficient execution of customer projects.
  • Track proposals, contracts, customer requests, and project progress to ensure timely completion.
  • Monitor deadlines and follow up on outstanding tasks to keep projects moving forward.
  • Prepare sales legal documentation, presentations, reports, and customer communications.
  • Maintain organized records and support continuous improvements to sales processes and workflows.

• CRM & Sales Administration
  • Maintain accurate customer and prospect records in the CRM.
  • Manage sales pipeline updates, lead tracking, and opportunity management.
  • Generate sales reports and dashboards to support management decision-making.
  • Ensure CRM data integrity and consistency.
  • Track sales activities and assist with reporting on key performance indicators (KPIs).

• Community Outreach & Event Coordination
  • Coordinate company participation in trade shows, networking events, and community outreach initiatives.
  • Assist with Chamber of Commerce memberships, networking events, and sponsorship opportunities.
  • Coordinate event logistics, registrations, promotional materials, and booth preparation.
  • Track event leads and assist with post-event follow-up activities.
  • Build relationships with local organizations and community partners to increase company visibility.

• Marketing Coordination & Content Creation
  • Assist in organizing product launches and promotional campaigns.
  • Create engaging marketing content using Canva and other design platforms.
  • Support social media content planning and content creation.
  • Use Google Workspace and AI tools (Gemini and similar platforms) to improve productivity and content development.

• Coordinate print production, signage, banners, and marketing vendors.

• Vendor, Project & Technology Coordination
  • Research vendors and obtain quotes for printing, promotional products, signage, and marketing services.
  • Coordinate production schedules and maintain marketing inventory.
  • Document workflows and create standardized procedures.
  • Continuously improve internal processes using technology and automation.

• Other Duties
  • Perform additional duties and special projects as assigned.

• Qualifications & Requirements
  • Educational & Professional:
    • Bachelor's degree or equivalent experience in Business, Marketing, Communications, or a related field preferred.
    • 1 year of experience in Sales Coordination, Sales Operations, Marketing Coordination, or Project Coordination.

• Technical Skills:

• Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar).
• CRM software and sales management platforms.
• Canva for marketing materials and content creation.
• AI productivity tools (Gemini or similar platforms).
• Adobe Acrobat or electronic signature platforms (e.g., DocuSign) for preparing, editing, managing, and routing business documents for signature.
• Basic data analysis and reporting.
• Ability to quickly learn new software and business applications.

• Soft Skills
  • Highly organized and detail-oriented.
  • Excellent written and verbal communication skills.
  • Strong multitasking and project coordination abilities.
  • Proactive, process-driven mindset with a continuous improvement focus.
  • Ability to work independently and collaboratively across departments.

Pay: $16.00-$20.00 per hour

Expected hours: 40 per week

Work Location: In Person/On Site

Benefits: 401(k), Health Insurance, Paid Time Off

How to Apply: Complete the form below and attach your resume